Invoixy
Sign inSign up
Two window cleaners on ropes washing the glass of a building

Photo: Samuel Zeller, Unsplash

Cleaning Service Invoice Template

For house cleaners, maid services and janitorial businesses. Bill all of a client's recurring visits on one invoice, add extras like ovens or windows, and state your cancellation policy where clients will see it.

Accent

Paired addresses and a full-width ruled table.

Use this template

Prefills the free invoice generator. Online documents use the standard app layout.

Download the template

Free with an account: sign up with Google or Apple in one step.

INVOICE[Your logo]Invoice #: [0001]Issue date: [MM/DD/YYYY]Due date: [MM/DD/YYYY] (Due on receipt)From[Your Business Name][Street address, City, State ZIP][Email] · [Phone]Bill To[Client Name][Company, if any][Street address, City, State ZIP]DescriptionQtyRateAmountRecurring clean, 3 bed / 2 bath (visits)4$135.00$540.00Inside oven and fridge add-on1$45.00$45.00Interior windows add-on1$40.00$40.00Sales tax %0Subtotal:$625.00Sales tax:$0.00Total due:$625.00NotesCancellations with less than 24 hours' notice are billed at 50% of the visit price.How to pay[Bank transfer, card, check: how your client can pay you]Made with Invoixy · invoixy.com | 1 / 1

Your download uses this layout and accent. Replace the bracketed fields and example line items with your own details.

What to include on a cleaning invoice

  • The service address
  • Each visit date, or the number of visits in the billing period
  • The type of clean: standard, deep, move-out
  • Add-ons such as ovens, fridges, windows or laundry
  • Supplies, if you charge for them
  • Your cancellation or lockout policy

Tips for cleaning businesses

Bill recurring clients monthly

One invoice for the month's visits is easier for everyone than one per visit.

Price add-ons clearly

List each extra with its own price so clients can see what they chose.

Put your policy in writing

A short cancellation line on every invoice saves awkward conversations later.

Questions

Do cleaning services charge sales tax?

Most states don't tax residential cleaning, but some tax commercial or janitorial services. Check your state's rules for the kind of cleaning you do.

Should I invoice per visit or monthly?

For one-time jobs, invoice when you finish. For recurring clients, a single monthly invoice listing the visit dates keeps paperwork down.

How do I bill a cancellation fee?

Add it as its own line with the date of the missed visit, and make sure the policy was shared with the client before it applied.

More templates

See all templates

Freelancer invoice template

For solo work billed by the project, hour or piece.

Contractor invoice template

Labor, materials and permit fees on separate lines.

Photography invoice template

Sessions, packages and add-ons, due before the event.

Consulting invoice template

Retainers, extra hours and expenses, with PO and SOW references.