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A photographer smiling behind her camera

Photo: Tikkho Maciel, Unsplash

Photography Invoice Template

For wedding, portrait, event and product photographers. List the session or package, add-ons like a second shooter or prints, and set a due date that lands before the event.

Accent

Paired addresses and a full-width ruled table.

Use this template

Prefills the free invoice generator. Online documents use the standard app layout.

Download the template

Free with an account: sign up with Google or Apple in one step.

INVOICE[Your logo]Invoice #: [0001]Issue date: [MM/DD/YYYY]Due date: [MM/DD/YYYY] (Net 14)From[Your Business Name][Street address, City, State ZIP][Email] · [Phone]Bill To[Client Name][Company, if any][Street address, City, State ZIP]DescriptionQtyRateAmountWedding coverage, 8 hours1$3,200.00$3,200.00Second shooter, 6 hours1$600.00$600.00Engagement session1$350.00$350.00Online gallery and print release1$0.00$0.00Sales tax %0Subtotal:$4,150.00Sales tax:$0.00Total due:$4,150.00NotesPayment is due before the event date. Your online gallery is delivered within 6 weeks of the event.How to pay[Bank transfer, card, check: how your client can pay you]Made with Invoixy · invoixy.com | 1 / 1

Your download uses this layout and accent. Replace the bracketed fields and example line items with your own details.

What to include on a photography invoice

  • The shoot date and location, or the event name
  • The package or session, with hours of coverage
  • Add-ons: second shooter, extra hours, albums, prints
  • The retainer already paid and when
  • When the balance is due, often before the event
  • Delivery timing and what usage rights the client gets

Tips for photographers

Collect the balance before the shoot

For weddings and events, ask for the final payment one to two weeks ahead so the day itself is about the photos.

Spell out usage rights

Personal use, commercial use and print releases are different things. Say which one the client is paying for.

List what's free, too

A zero-dollar line for the online gallery shows the full value of your package.

Questions

How should I show a retainer on an invoice?

Note the retainer amount and the date you received it, then bill the remaining balance. Keep the retainer terms (usually non-refundable) in your contract.

Do photographers charge sales tax?

In many states, prints, albums and other physical products are taxable, and some states tax the photography service too. Rules vary a lot, so check your state before you send the invoice.

When should I send a wedding photography invoice?

Send the first invoice for the retainer when the client books, and the final invoice a few weeks before the date with a due date ahead of the wedding.

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