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Freelancer Invoice Template

Writers, developers, marketers, virtual assistants: if you work for yourself, this invoice is built around how you bill, whether that's per project, per hour or per piece, with clear payment terms that protect your time.

Accent

Paired addresses and a full-width ruled table.

Use this template

Prefills the free invoice generator. Online documents use the standard app layout.

Download the template

Free with an account: sign up with Google or Apple in one step.

INVOICE[Your logo]Invoice #: [0001]Issue date: [MM/DD/YYYY]Due date: [MM/DD/YYYY] (Net 15)From[Your Business Name][Street address, City, State ZIP][Email] · [Phone]Bill To[Client Name][Company, if any][Street address, City, State ZIP]DescriptionQtyRateAmountBlog articles, 1,200 words each4$240.00$960.00SEO keyword brief1$150.00$150.00Extra revision round (hours)2$60.00$120.00Sales tax %0Subtotal:$1,230.00Sales tax:$0.00Total due:$1,230.00NotesA 1.5% monthly late fee applies to balances past due. Thanks for working with me!How to pay[Bank transfer, card, check: how your client can pay you]Made with Invoixy · invoixy.com | 1 / 1

Your download uses this layout and accent. Replace the bracketed fields and example line items with your own details.

What to include on a freelance invoice

  • Your name or business name, even if you're a sole proprietor
  • The client's company name and a contact person
  • What you delivered, described the way the client will recognize it
  • Hours or units, your rate, and the amount for each line
  • Payment terms such as Net 15, and any late-fee policy
  • How to pay you: ACH, Zelle, PayPal or check

Tips for freelancers

Invoice the day you deliver

The longer you wait, the longer you wait to get paid. Send the invoice with the final files.

Bill extras as their own lines

Extra revision rounds or rush fees belong on separate lines so the client sees exactly what changed.

Agree on terms up front

Put your payment terms in the contract or first email, then repeat them on every invoice.

Questions

Do freelancers need to charge sales tax?

Most freelance services in the US aren't subject to sales tax, but some states tax certain digital or creative services. Check your state's rules; if you don't charge tax, leave it off.

Can I add a late fee to my invoice?

Yes, if you told the client about it in advance. A common approach is a monthly percentage on overdue balances. Some states cap late fees, so check yours before you set a rate.

Should I bill by the hour or by the project?

Either works on this template. Use hours as the quantity for hourly work, or a quantity of 1 with the project fee as the rate.

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